Career Opportunities

Job Purpose

Reporting to the Executive Vice President, the Administrative & Sales Coordinating Assistant supports the commercial, administrative, and operational functions of T&C Piping USA. This role combines sales coordination, project follow-up, office administration, client and supplier communication, documentation control, and basic financial and HR support to help ensure the office and customer-facing operations run smoothly, efficiently, and professionally.

This position liaises with T&C Piping USA management and staff, as well as with Group’s heads of departments and support teams, clients, suppliers, freight forwarders, partners, and authorities to ensure administrative tasks, order processing, delivery follow-up, documentation, invoicing support, and after-sales activities are performed in a timely, accurate, and commercially sound manner. The role also helps maintain office efficiency, proper filing, and communication across internal and external stakeholders.

Key Responsibilities

• Manage office administration, filing systems, recordkeeping, and day-to-day office support.
• Support management with reporting, internal coordination, and administrative follow-up.
• Assist in preparing customer offers, quotations, acknowledgements of orders, and related sales correspondence.
• Enter and process orders through the company ERP system and support order execution from receipt through delivery and invoicing.
• Coordinate with internal teams, group companies, suppliers, mills, and support offices on order processing, sub-orders, and contract execution.
• Organize and monitor deliveries with suppliers, freight forwarders, authorities, and clients, while maintaining clear progress communication.
• Prepare and submit shipping documents, packing lists, commercial invoices, vendor document packages, progress reports, and other required customer documentation.
• Support invoice preparation, supplier invoice coordination, payment follow-up, overdue account follow-up, and documentation required to issue customer invoices.
• Maintain office services and administrative systems, including filing systems, office procedures, supply coordination, and general office operations.
• Support preparation of reports, budgets, and internal administrative records as requested by management.
• Participate in client meetings as needed and act as a professional point of contact between the company and external stakeholders.
• Ensure all documents are properly filed and maintained in accordance with company procedures and quality requirements.

Key Competencies

• Minimum of 2 years of relevant experience in sales coordination, project coordination, office administration, order processing, or a related support function.
• Strong planning, organization, and time management skills, with the ability to manage multiple priorities, maintain accurate records, and meet deadlines.
• Professional verbal and written communication skills in English, with strong interpersonal abilities and the capacity to build productive relationships with internal and external stakeholders.
• Solid office administration skills and proficiency in Microsoft Office and general computer applications, with the ability to learn Company’s ERP and CRM systems as well as client documentation platforms.
• Good understanding of order processing, documentation control, delivery coordination, and customer service support.
• Ability to work effectively with management, sales teams, project personnel, suppliers, freight forwarders, and clients, demonstrating teamwork, collaboration, and customer-service orientation.
• Strong analytical problem-solving skills, professional judgment, initiative, and follow-through.
• High level of discretion, confidentiality, trustworthiness, and reliability in handling company and employee information.

To apply for this position, please send your CV to hr@trouvaycauvin.com with the position you are applying for in the subject.

Only shortlisted candidates will be invited for individual interviews.